Privacy Policy

1. Who we are

Q7Leader is a company established in Belgium providing performance management and review solutions.

For the purposes of data protection law, Q7Leader acts as a Data Controller for personal data processed through its website and corporate operations.

2. Applicable law

Q7Leader processes personal data in accordance with:

• Regulation (EU) 2016/679, General Data Protection Regulation (GDPR)
• Belgian Data Protection Act and related implementing legislation

Q7Leader does not claim compliance with non-EU privacy legislation unless explicitly required by contract or law.

3. Personal data we collect

Depending on how you interact with our website, we may process the following categories of personal data:

• Identification and contact data (e.g. name, email address, company)
• Account and authentication data (where applicable)
• Communication data (messages, enquiries, support requests)
• Technical and security data (IP address, device/browser information, timestamps)
• Cookie and website usage data

We do not intentionally collect special categories of personal data through our website.

4. Purposes and lawful bases

Where consent is used, it may be withdrawn at any time.

5. Cookies and tracking

Our website uses cookies and similar technologies to ensure proper operation and improve user experience.

Cookie categories

• Strictly necessary cookies. Required for the website to function securely and correctly. These cannot be disabled.
• Analytics cookies. Used to understand website usage and improve performance. These are used only with your consent.

We do not use cookies for automated decision-making or profiling that produces legal or similarly significant effects.

You can manage cookie preferences via the cookie banner or your browser settings. See our Cookie Policy for more detail.

6. Recipients of personal data

Access to personal data is restricted to:

• Authorized Q7Leader personnel on a need-to-know basis
• External service providers acting as processors under GDPR-compliant agreements
• Public authorities, where required by law

All access is logged and subject to security controls.

7. International transfers

As a default position, Q7Leader processes personal data within the European Union.

If a transfer outside the EU/EEA is exceptionally required, appropriate safeguards (such as Standard Contractual Clauses) are implemented in accordance with GDPR requirements.

8. Data retention

Personal data is retained only for as long as necessary for the purposes for which it was collected, in line with defined retention schedules.

At the end of the retention period, data is securely deleted or anonymised, including in backup systems.

9. Your rights

You have the right to:

• Be informed about processing of your personal data
• Access your personal data
• Rectify inaccurate or incomplete data
• Request erasure
• Restrict processing
• Object to processing
• Data portability (where applicable)
• Withdraw consent at any time (where consent is the lawful basis)

Requests can be submitted to: dpo@q7leader.com

You also have the right to lodge a complaint with the Belgian Data Protection Authority (Autorité de protection des données / Gegevensbeschermingsautoriteit).

10. Security

Q7Leader implements appropriate technical and organisational measures aligned with ISO/IEC 27001 to protect personal data against unauthorized access, loss, alteration, or disclosure.

11. Changes to this notice

This Privacy Notice may be updated from time to time.

The latest version will always be published on our website.